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T a s k M a s t e r Version 1.1 Copyright 1992 A.A. Morell January 3, 1993 140 Moorfield Turn Hockessin, DE 19707 (302) 239-2293 CompuServe 70012,2162 The powerful, versatile time management tool. "Task Master" is a versatile To-Do list and simple project manager. Use it to experience the peace of mind and confidence of knowing you have a prioritized plan to do what you need to do. Easy to use: - Point and click with a mouse, - Direct key entry, - Pop-up calendar date entry, - Pull-down menus, - Pop-up dialogue boxes, - Pop-up help. Flexible: - Rename, resize, rearrange columns - Delete/insert fields in display, - Full-screen, list, or time-line diagram views, - Fully adjustable outline level display, - Track task assignments. Powerful: - Maintain Start, End, Done and Create dates, - A-B-C and numbered priority, - Sort in any order, - Plan sub-tasks as deep as you need, - Filter on any combination of criteria, - Archive based on any criteria, - Diagram task time line with - Critical path and - Bar width proportional to urgency. - Track time allowed, completed and remaining, - Move, copy delete any tasks and combinations of tasks. - Supports 25, 43 and 50 line display on systems with VGA display. 1 "Task Master" is distributed for free trial. If used other than for evaluation or testing, it must be registered. The registration and license fee is $15.00. When you register, you will receive: - A complete set of the latest version files, - Complete printed documentation, - User support by telephone, in writing or through CompuServe for six months. Print the REGISTER file from the distribution package and complete it. Then send it to the address shown above. You can print the registration form by using this command at the DOS prompt: PRINT REGISTER A distribution copy of "Task Master" includes these files: TASKM.EXE "Task Master" program README.TXT Quick start instructions TSK.HLP Contains context-sensitive Help TSKINDX.HLP Help Index INSTALL.BAT Automated installation file CONFIRM.EXE Use by the install file REGISTER Registration form TASKM.DOC This documentation TM_1ST.BAT A demonstration of "Task Master" key features STARTUP.TSK Sample file TODO.TSK Sample of a To-Do list TAXES.TSK Sample for planning to do a tax return TSKPRN.PTD Default printer set-up HPDJ500.PTD Printer set-up for HP DeskJet ABOUT SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Copyright laws apply to both Shareware and commercial software and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware and commercial programs are of comparable quality, the difference is the method of distribution. The shareware author specifically grants the right to copy and distribute the software, either to all or to a specific group. "Task Master" is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the 2 member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. DISCLAIMER - AGREEMENT "Task Master" is supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from using "Task Master." "Task Master" is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. If you find this program useful and find that you are using "Task Master" and continue to use it after a reasonable trial period, you must make a registration payment of $15 to Aldo Morell. Commercial users of "Task Master" must register and pay for their copies within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Aldo Morell. Anyone distributing "Task Master" for any kind of remuneration must first contact Aldo Morell at the address above for authorization. You are encouraged to pass a copy of "Task Master" along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. ACKNOWLEDGEMENT The "Task Master" version which is distributed on electronic bulletin boards is archived and made self-extracting using LHA version 3.13 which is written and generously distributed by Haruyasu Yoshizaki. 3 CONTENTS Installing "Task Master" 5 Running "Task Master" 5 Using "Task Master" to become more productive 6 Priorities 6 Keyboard 8 Entering Information 9 Working with sub-tasks 9 Screen Layout 10 Using Menus 10 Dialog Boxes 11 Editing Input 11 Entering Dates 12 Direct Date Entry Ctrl-Plus, Ctrl-Minus Pop-Up Calendar Main Menu File 13 View 14 Task 15 Print 17 Sort & Filter 18 Options 20 Help 22 INSTALLING "TASK MASTER" To install to a hard disk follow these steps: 1. Insert the disk in the floppy disk drive. 2. Type: INSTALL [floppy drive letter:] [hard drive:] For example, from the A: drive to C: INSTALL A: C: This will create a subdirectory called \TM on the hard drive and copy the system files to that directory. If you want to install to a different subdirectory, follow these steps: 4 1. Create the directory. (use MD <directory name>) For example: MD tasks 2. Change to the new directory. (use CD <directory name>) For example: CD tasks 3. Copy the files from the distribution disk. (Use COPY <floppy letter:>*.* ) For example: COPY A:*.* RUNNING "TASK MASTER" Start "Task Master" by entering: TASKM [file[.TSK]] at the command prompt. For example, to work with the To-Do list sample file, enter: TASKM TODO You can also start "Task Master" by just entering TASKM, without the file name, then load any task files you need with Alt-F-G or Ctrl-F8. 5 USING "TASK MASTER" TO BECOME MORE PRODUCTIVE "Task Master" is a valuable time management tool. While there are a lot of scheduling programs that work with calendars, there are few that help you plan your priorities to help make the best use of your time. "Task Master" is easy to use for everything from the most basic tasks to complex projects. A key to effective time management and productivity is to work on important things along with the urgent tasks. If all your time is consumed by items on your appointment calendar, you may not be getting the important things done. Use "Task Master" to take control of what you need to do rather than those things controlling you. Keep track of, sort out, prioritize and plan what you will do. You can start to improve your effectiveness by using Task Master as a to-do list manager, listing the things you need to do. Add priorities, dates and sub-tasks later. When you are between apppointments, scan your list, work on the highest priority tasks that you can complete in the time you have. When you complete a task, hit Ctrl-D to indicate it is done. This will help give you a sense for the progress you are making. For complex tasks, start by listing the obvious main steps. Then go back and flesh out the details in sub-tasks. When you have entered some tasks with dates and some estimates of how long the tasks will take to complete, use the diagram view to see a time- line (Gantt chart). The width of the bars in the time-line will depend on the amount of time required to complete relative to how much time is left. The tasks requiring most effort, in the least time remaining will be broadest. You'll be amazed at the confidence you will feel knowing you have documented all the things you need to do and you have a prioritized plan to get all the work done. PRIORITIES There are two kinds of priorities maintained by "Task Master" -- A-B-C and numeric. Consider the ABC priority as the overall importance of the task or activity. Numeric priorities indicate which tasks need to be done first or the urgency. The default sort order lists ABC priority before the numeric priority. Time management wisdom says we should work on the "A" priorities first. If time permits, work on "B"s. Some go as far as to say that we should never work on the "C"s! "A" priorities are the activities we need to make time for. Consider them strategic, or crucial to achieving long-term goals. "B" priorities are important to short-term goals. 6 The ABC priority field can be "A", "B", "C" or blank only. Numbered priorities are an indication of the order in which things should be done. You'll notice that if you use sub-tasks, the list will always be sorted with sub-tasks under the master task, regardless of the priority setting. If you want to list a sub-task separate from the master, either promote the sub-task, or make a copy of the sub- task as a master-task (both options are in the Tasks menu). Furthermore, if the auto calculation feature is active, only the master task ABC priority is displayed. If you enter an ABC priority in a sub-task, the master's priority will change to match the new setting. 7 KEYBOARD F1 - Help Shift F1 - Choices Ctrl F1 - Calendar F2 - Zoom Shift F2 - List Ctrl F2 - Diagram F3 - Print All Ctrl F3 - Printer Options F4 - Filter On Shift F4 - Filter Off Ctrl F4 - Filter Options Shift F5 - Copy Ctrl F5 - Move F6 - Calculate F7 - Mark Shift F7 - Unmark Ctrl F7 - Filter Selected F8 - Save Shift F8 - Save As Ctrl F8 - Get File F9 - Sort F10 - Archive (save filtered) Ctrl F10 - Retrieve Archived Esc - Escape or cancel Ctrl Right Arrow - Move to start of next word Alt-Shift Right Arrow - Demote task Ctrl Left Arrow - Move to start of previous word Alt-Shift Left Arrow - Promote task Home - Move to beginning of field Ctrl Home - To first task Tab - Move to next field Shift Tab - To previous field End - Move to end of field Ctrl End - To last task PgUp - Page Up PgDn - Page Down Ctrl Ins - Insert task Ctrl Del - Delete task Ctrl A - Add a subordinate task Ctrl D - Indicate task is done. Sets the done date to the current date. Shift Down Arrow - Mark task and move to next task Ctrl Down Arrow - Insert a task below (same level as next) Ctrl '+' (plus) - Add a day to the current date Ctrl '-' (minus) - Subtract a day from the current date 8 ENTERING INFORMATION In list mode, position the cursor on the screen wherever you want to put the information and type it in. You don't need to enter edit mode. Overwrite or insert (check the current setting on the bottom right corner of the screen) as displayed. To toggle from Insert Mode to Overwrite, and back, press the Insert key. In some fields, "Task Master" automatically switches to Overwrite Mode. When you leave that field, "Task Master" will return to the original mode. If you prefer a form for entering information, or you want to see all the information about a particular task, press F2 and a dialogue box will show all the current information. Again, position the cursor where you will, and type away. You can stay in this kind of form entry mode and move task to task by using the PgUp and PgDn keys. To add a new task to the list, just get to the end of the list and press the Down Arrow. You can use Ctrl-End to jump to the end of the list. You can move around the screen with the arrow keys and tab keys. The Arrow Keys move one character or line at time. The tab key skips to the next field and the Shft-Tab moves to the previous field. With the mouse, just position the mouse where you want the cursor and press the left button. WORKING WITH SUB-TASKS: There are several ways to add sub-tasks to a task, each works a little bit differently: - Ctrl-A makes a new sub-task immediately following the current task. - Ctrl-Down inserts a fresh sub-task in the current sub- task group. - Shft-Alt Right Arrow demotes the current task to be subordinate the one immediately above. This does not make a new task. You can promote a sub-task by pressing Shft-Alt Left Arrow. If there are other tasks in the sub group, the promoted task will be moved to immediately follow the current group of sub-tasks. If you delete a task which has sub-tasks, you'll have a choice, through a dialogue box, to delete the sub-tasks, or promote them. 9 You can limit the level of sub-task to display. F5 will switch between displaying only master tasks and maximum level. Set the maximum display in the Options menu, General options (Alt-O, G). SCREEN LAYOUT Top Line - Main menu Second Line - Edit Line Third Line - Field Headers (This can be set to single or two-lines) Body - Task List Bottom Line - Messages, or expanded descriptions of menu and dialogue choices. USING MENUS The Main Menu (across the top of the screen) will be highlighted after you hit the Alt key. You can select a menu choice by: - Holding Alt then pressing the highlighted letter of the choice, - Pressing and releasing the Alt key, then using the Arrow or Tab keys to highlight the choice you want, then pressing Enter, or - Clicking the left mouse button with the mouse pointer on the menu choice. A pull-down menu will appear after you select an option from the main menu. Select a pull-down menu choice by: - Entering the highlighted letter, - Using the Arrow or Tab keys, or - Clicking the left mouse button on the selection. Using an arrow key to move out of the menu, is the same as selecting this choice by pressing Enter. For example, pressing the Left Arrow in a pull-down menu selects the item highlighted. MENU SELECTIONS Move from menu option to option by using the Arrow keys, Tab Shift-Tab or mouse. You can cancel a menu by pressing Esc or by pointing with the mouse outside of the menu and pressing the left button. HIGHLIGHTING CHOICES 10 Tab moves to the next menu item, shift Tab moves to the previous option. The Arrow keys move you from one item to another. Using a mouse with the left button held down highlights the current item under the mouse pointer. DIALOG BOXES Dialog boxes let you update information in any order. You can move from field to field by using the Arrow, Tab, PgUp, PgDn, End, Home keys as well as the mouse. TYPES OF INFORMATION: There are three basic kinds of information which can be entered: - Letters and numbers in strings, and - Numbers. - Buttons. You can toggle a button by pressing the space bar, x (letter x), . (period) keys, or clicking the left mouse button. ACCEPT - HELP - CANCEL: When you press the Enter key the information will be registered if Accept is highlighted in the bottom of the dialogue box. If Help is highlighted, help will be displayed. If Cancel is highlighted, the box will disappear and the original information will be restored (in most cases). If you press the Escape key (Esc), the dialoguebox will be canceled and the original settings will be restored (usually). EDITING INPUT While you update fields, either in a dialogue box or in the main task list, you can edit the field by using the Arrow, Backspace, Home, End and Delete keys. Esc cancels the editing and restores the original information in the field (the information as it was when you last entered this field). Back Space will erase the character immediately to the left of the current character. Home will move the cursor to the beginning of the line. Holding down the Control (Ctrl) key while you press Home moves to the top of the dialogue box or beginning of the task list. End moves the cursor to the end of the line. Holding down the Control (Ctrl) key while you press End moves to the end of the list of tasks or the dialogue box. PgUp moves up a page in the task list or to the top of the dialogue box. PgDn moves down a page in the task list or to the end of the 11 dialogue box. Ctrl Arrow (holding the Ctrl key while momentarily pressing the Left or Right Arrow) moves the cursor to the word on the immediate left or right of the current word. Esc cancels the current input session and restores the original information. Arrow keys move the cursor in the direction of the arrow. If the motion moves you out of one field it will roll you into the next. Tab moves you to the next field. Shift Tab moves to the previous field. ENTERING DATES There are four dates maintained for each task: - Start date, - Due date, - Created date (automatically set, cannot be modified), and the - Done date. Dates can be entered in three ways: directly, using a Pop-up calendar or Ctrl+ Ctrl-. DIRECT DATE ENTRY To enter directly, move to the desired task and date, then enter the number month and date. If you enter just a month, today's day and year is assumed. If you enter a day, this month is assumed unless that day is already passed, in which case next month is assumed. You can type over any of the days, months and years at any time. CTRL PLUS/MINUS Using Ctrl+ (plus) and Ctrl- (minus) will add or subtract one day to the current date respectively. POP-UP CALENDAR To use a Pop-up calendar, place the cursor over the task you wish to update. Then press Ctrl-F1. The first letter of the Start date or Due date will be highlighted. Use the Arrow keys to move from day to day. PgUp and PgDn to move a month at a time. Press Enter for the selected date, or the letter of the kind of date (S for start, D for due, N for done). Hit A for accept when you have selected the dates you want. A '[' will appear before the start date, and a ']' will follow 12 the due date. You can select just one date, both or none. The start date cannot be after the due date. A check mark will appear after the "Done" date. Press Escape to cancel the calendar without changing the original dates. Key Options: Pop-up: Alt V, L Hot Key: Ctrl F1 Next/Prev Month: PgDn/PgUp Cancel: Esc Accept: Cr or A Set date: First letter of date name, or Cr when highlighted. Using a Mouse: Click the left button on the appropriate date. The highlighted date type will be set. MAIN MENU, FILE NEW LIST This option will clear the screen and restore default settings. Key Options: Alt F, N GET FILE Choosing Get File will display a dialogue box with the directory and file name. You can adjust either entry by directly typing your desired directory and file name, or you can use DOS wild-card characters and shift F1 to display all the directories or files that match your entry. An asterisk (*) matches any combination of letters and a question mark (?) matches any single character. Key Options: Alt F, G Hot Key: Ctrl F8 Shift F1 for choices SAVE AS Use this option to save the task list with a new file name or in a different directory. A dialogue box will allow you to select the desired directory and file name. Shift F1 will display all the files or directories that fit the wild card mask in the directory or file names. Key Options: Alt F, A Hot Key: Shift F8 Shift F1 for choices SAVE Selecting Save will use the current file name and directory to 13 save the task list. If no file name has been entered a default name of JOBS.TSK will be used in the last used directory. If the file already exists, you will get a chance to cancel the save. Key Options: Alt F, S Hot Key: F8 RETRIEVE ARCHIVED This option will retrieve a previously archived set of filtered tasks. To make an archive, first set a filter in the filter menu, then select Archive Filtered from the same menu. You can also move tasks to the filtered list by marking the tasks you want to move, then choosing Filter Marked from the Sort/Filter menu. Key Options: Alt F, R Hot Key: Ctrl F10 EXIT This option shuts down "Task Master." If you have made any changes in the information since it was last saved, "Task Master" will confirm your intentions in a dialogue box. Key Options: Alt V, X MAIN MENU, VIEW ZOOM INTO THIS TASK This options displays a full-screen dialogue box for entering task data. This is useful if you choose to limit the fields displayed in the main list, but want to check on, or edit information not currently displayed. Pg/Up and Pg/Dn changes from one task to another without having to return to the list view. Key Options: Alt V, Z Hot Key: F2 DIAGRAM TIMELINE OR RESTORE TEXT This choice will use an alternate set of fields in the display including a diagram field which graphically shows the start and due dates of each task (if they have been entered). Restore Text will restore the original field display, without graphics. Key Options: Alt V, D from text mode. Hot Key: Ctrl F2 Alt V, R from Diagram mode. 14 CALCULATE TIMES FROM SUB'S This selection automatically adds up the times in Allowed, Remaining and Completed fields of the subordinate tasks. It also automatically sets the Start and Due dates to the earliest and latest dates in the sub-tasks. Key Options: Alt V, T Hot Key: F6 POP-UP CALENDAR Selecting the Pop-Up Calendar, displays a calendar of the current month, with the current day, or last entered date highlighted. (See Entering Dates for explanation). Key Options: Alt V, L Hot Key: Ctrl F1 MAIN MENU, TASK SELECT AND MARK Selecting a task or several adjacent tasks lets you: - Move, - Copy, - Delete, - Filter, - Promote, and - Demote tasks. Tasks can be selected by first moving the cursor to the task you want to select. Key Options: Alt T, M Hot key: F7 Using a Mouse: - Double click the left mouse button while pointing to the task. - Drag the mouse pointer from task to task while holding down the left button. UNMARK TASKS Selected tasks can be unselected by reversing the selection process. Key Options: Alt T, U Hot Key: Shift F7 Using a Mouse: Double click the left button on a previously selected task. INSERT TASK The Insert Task command, inserts a new task ahead of the task currently under the cursor. Key Options: Alt T, I Hot Key: Ctrl Insert 15 DELETE TASK The Delete Task option deletes the currently selected tasks. If none are selected, the task currently under the cursor is deleted. If the deleted task has sub-tasks, you have the option to delete the sub-tasks. Key Options: Alt T, D Hot Key: Ctrl Delete COPY TASKS The Copy Tasks option, copies selected tasks to the task under the cursor. If more than one task is selected, each one overwrites the succeeding tasks. Before copying, Task Master will display a dialogue box of copy options. By default the entire task is copied, but you can choose to copy any combination of groups of fields -- dates, descriptions, assignments, times or priorities. Key Options: Alt T, C Hot Key: Ctrl Insert MOVE TASKS Like Copy Tasks, the Move Tasks command moves the selected tasks to just ahead of the task under the cursor. Key Options: Alt T, V Hot Key: Ctrl F5 ADD SUBORDINATE TO THIS TASK This option inserts a new subordinate task following the current task. Key Options: Alt T, A Hot Key: Ctrl A ADD A TASK TO THIS GROUP This option inserts a new task below the current task at the same subordinate level as the family directly below. Key Options: Alt T, A Hot Key: Ctrl Down MAKE SUBORDINATE This option makes the current task subordinate the task immediately preceding it. If the current task has subordinates, they are demoted too. Key Options: Alt T, S Hot Key: Shift Alt Right 16 PROMOTE THIS TASK Promotes the current task with any subordinates it may have.If you want to avoid promoting the subordinate tasks, move the task out of the family before you promote it. Key Options: Alt T, P Hot Key: Shift Alt Left DISPLAY MASTER TASKS ONLY or DISPLAY ALL SUB-TASKS When all task levels are displayed, this option will display only the top level tasks. When the display is already limited to the masters, all levels will display. Use the General Options choice from the Options menu to select intermediate levels of display. Note: This option only effects the display, it does not change the list. This differs from filtering which moves tasks out of the list, and eliminates any association of filtered tasks to its master. Key Options: Alt T, L Hot Key: F5 MAIN MENU, PRINT PRINT ALL TASKS WITH SUB'S This option prints all tasks with subordinate tasks regardless of the level currently displayed. It uses the print options set in "Set Printer Options." Key Options: Alt P, A Hot Key: F3 PRINT LEVELS AS DISPLAYED This option prints only the tasks which fit the current level of display. Set the level of sub task display in the "General Options" dialogue box of the Options menu (Alt O, G). Key Options: Alt P, L PRINT SELECTED TASKS This option prints the tasks that have been marked. Mark all the tasks you want to print before selecting this option. Key Options: Alt P, S SET PRINTER OPTIONS 17 This option sets page layout options. It displays a dialogue box to set, header, page length, width, margins, character size (pitch). You can also turn on and off date and page printing. If you want no header, delete the characters in the header. Key Options: Alt P, O INSTALL PRINTER This option lets you to define character based printer options. You can enter printer specific codes for bold, underline and printer initialization codes. You can save these printer codes, or retrieve previously saved codes. Printer set-up codes: - Text (ASCII) letter strings can be listed between double quotes. - A single text character can be placed in single quotes. - Hexadecimal numbers are indicated by an H at the end (e.g. 4fh). - Decimal numbers are entered directly. - Separate entries with spaces. You can set the printer port from this option as well. If you select a file name instead of a port such as lpt1: or lpt2:, Task Master will print to the file you specify. Key Options: Alt P, I This version of "Task Master" prints text only. Therefore, the diagram of your project time line can not be printed at this time. This is a high priority for the next version. MAIN MENU, SORT & FILTER SORT The task list is sorted in the order specified by Sort Order. Key Options: Alt S, S Hot Key: Ctrl F9 SORT ORDER Use this command to set the desired sort order. A dialogue box shows a list of all the fields (with the current names). You can enter the order in which you want them to be sorted. Items with zero will not be included in the sort. Overwrite the order for each field you want to change. The other fields will be 18 appropriately adjusted. Key Options: Alt S, R FILTER All tasks which match the settings in the Filter Logic will be hidden. They are not deleted and they are not filed separately. Filtered tasks are moved out of the task list and saved when the list is saved. You can file these tasks in an archive by using the file menu. Key Options: Alt S, F Hot Key: F4 FILTER OFF This option redisplays the tasks hidden by filtering. Any association with master tasks will be lost. Key Options: Alt S, O Hot Key: Shift F4 FILTER MARKED This option adds all the marked (selected) tasks to the filtered list. You can mark tasks by using F7, double clicking on a task or dragging the mouse with the left button down over the desired tasks. If a selected task has subordinate tasks, the subordinates will be filtered as well. Key Option: Alt S, M Hot Key: Ctrl F7 DELETE FILTERED Use this command option to delete the tasks that had been previously filtered. "Task master" will ask you to confirm that you want to delete the tasks. This option is useful to help you clean up a long task list. The Filter Logic is set to filter all tasks which are done. Filtering (F4) then selecting Alt S, D will delete all done tasks. Another useful way to use this feature is to set the Created Date in Filter Logic to less than a past date, for example, a month ago (you can use the pop-up calendar). Filtering will hide all tasks created before the date you specify. Now you can filter, then delete or archive all those old tasks. Key Options: Alt S, D 19 ARCHIVE FILTERED This option saves all the filtered tasks to a separate file. If you do not explicitly save the filtered tasks this way, "Task Master" will save all the filtered tasks with the task list when you save the main list. This option is useful to keep a record of old work without burdening the current list. Archive Filter option is also useful to merge one task list with another. Once you have archived a set of filtered tasks, you can retrieve them from another list. Set File Options for retrieving an archive. Key Options: Alt S, A Hot Key: F10 SET FILTER LOGIC This option displays a screen with all the field. Each field is on a separate line. At the left side of the line, you choose either AND or OR options. Each line has two settings for each field, for the upper and lower extremes. You specify whether the condition for the field will be AND or OR. And whether you want a combinations of greater than or less than and equal to. By default the logic is set to filter all tasks with due dates before today's date. Key Options: Alt S, L Hot Key: Ctrl F4 SAVE LOGIC You can specify a file name and directory for the current filter logic settings. Key Options: Alt S, G RETRIEVE LOGIC Retrieves the filter logic previously saved. You can select the directory and file name in a dialogue box. Key Options: Alt S, R MAIN MENU, OPTIONS REARRANGE FIELDS Use this selection to: - change the order of the field display (Ctrl Left, Ctrl Right), 20 - change the displayed width (Shift left, Shift Right), - hide (Delete) fields or - display a hidden field (Insert). The task list will temporarily disappear from the display, and a window showing instructions will appear. Use the left or right arrow keys to highlight the field you want to change. To CHANGE THE ORDER, use Ctrl Left or Ctrl Right to move the field left or right. To CHANGE THE WIDTH, use Shift Left or Shift Right. To HIDE a field, press the Delete key. DISPLAY A HIDDEN FIELD by pressing insert. Task Master will then pop-up a list of the currently hidden fields. Point to the one you want to insert. Pressing Enter will accept your changes. Key Options: Alt O, R Hot Key: Ctrl O CHANGE FIELD NAMES To rename a field, Task Master will display a dialogue box for you to enter the current and new names. Use Shift F1 at the current field name line of the dialogue box to display a list of the current names. Choose the field you want to rename, then enter the new name. Key Options: Alt O, N SET COLORS Task Master will display a window with the system color standards. Use the Up and Down arrow keys to select the color description you want to change. Enter + or - to change the particular color. Selecting the Black and White button will reset all the colors for maximum contrast. Selecting the color button will restore default colors. GENERAL OPTIONS This option customizes Task Master to your personal preferences: - Automatically calculate master times and dates, - Control level of subordinate tasks to display, - Use one or two lines for the field description header, 21 - Choose to display years for each of the field dates, - Select the days to assume to add for new tasks, - Prompt you to verify file operations, - Use one or two lines for the field description header, - Select the days to assume to add for new tasks, - Number of spaces to indent each level of subordinate, and - The number of rows to display. Key Options: Alt O, G AUTOMATICALLY SUM TIMES AND DATES With this option set, master tasks will automatically be adjusted when any sub-task time is adjusted and when Start and Due dates are outside of the master task range. Additionally, the sub-task A, B, C priorities will be overridden by the master task priority. These operations are automatic: - Allow times will be summed, - Complete times will be summed, - Remaining times will be summed, - Start date is adjusted if there is an earlier start in the sub-task. - Due date is adjusted if there is a later due date in the sub-tasks. - The A-B-C priority is adjusted in the master task. This option is very useful in diagram mode to update the master task diagram and critical path as you adjust subordinate tasks. LEVEL OF SUB'S TO DISPLAY This will limit the display of tasks to the entered level. Thus, if you select three, all sub-tasks more than two below the master will not be displayed. No tasks are deleted. TWO-LINE HEADER? You can display a single or dual line header with this selection. Two lines make the field descriptions easier to read, but keeps one more task from being displayed at one time. 22 If you use few fields, or displaying the names isn't important to you, you may choose to use a single line header. DISPLAY YEARS There are three dialogue buttons, one for each of the Task Master dates, Start, Due , Done and Created. Selecting the button for the specific date causes the year to be displayed. DAYS TO ALLOW FOR DEFAULT DATES Whenever a new task is created, the default due date will be the current date plus the days specified in this option and the Start date will be tomorrow. Zero will cause no default date. SPACES INDENTED FOR SUB-TASKS The task list will indent the sub-tasks by the number of spaces specified. Ten is the maximum. NUMBER OF ROWS TO USE IN DISPLAY If you have a long list and would like to see more of the list at one time, you may choose to display more rows. This will make the text smaller. In text-only mode you can choose 43 or 50 lines if your computer supports it. In diagram mode, there are 30 rows. Shift F1 will display a list of the choices you have. HELP There are two help option, Help and Help Index. Selecting Help from the menu, selecting it from a dialogue box or by pressing F1, will display help for the particular part of "Task Master" you are in. Key Options: Alt H, H Hot Key: F1 HELP INDEX This option will display a list of the available help topics. Point to the help topic you would like to see, press return. Or you can click the left mouse button on the topic. Key Options: Alt H, I